Museum Facilities Use

Certain types of events are prohibited under any circumstances. No fund raising activities will be permitted on the premises, except for the benefit of the Museum.

Museum facilities must be returned to guest-ready condition after all events. The Museum expects all clients and designated Catering staff to be aware of these rules and abide by them. Museum Security staff works with designated catering staff to coordinate the transformation of museum spaces into elegant dinners, casual, colorful receptions, with or without entertainment and decorations. Menus that include non-staining foods and beverages are encouraged. Rose or red wine is permitted inside the Museum provided the user accepts full responsibility for cleaning any stains that may result.

The event caterer must be selected prior to contract preparation. The property caterer, Walter Burke Catering, should be included in all catering bid processes; on line at www.walterburkecatering.com » or by phone 505 473-9600, 473-1080 by FAX. Any licensed, lawfully operated catering company may be selected. If not already on file, the Museum requires a copy of the company's current business license and proof of insurance.

The Museum does not have facilities for cooking food; Security and catering staff will designate food staging areas in compliance with food safety standards. All food waste and trash will be placed in dumpsters at the end of the event, leaving trash receptacles for Visitors use.

All deliveries in support of events are coordinated by Museum Security & designated Catering Company by contacting Museum Security at 476-1204 (front desk) or 476-1205 to arrange use of the loading dock facilities. Deliveries of any kind that have not been disclosed to Museum Security will be refused. A schedule for the delivery and pick up of event supplies and equipment will be arranged prior to the event. The museum does not have event storage space and cannot be responsible for anything left for more than 48 hours.

Security Personnel charges begin at 5 p.m. regardless of event starting time; no events will begin before 5:30 p.m. or end later than midnight. Generally, Catering and Museum Security staff are on site an hour after guests leave.

Security Officers have full authority to intervene to protect Museum property or guests; to declare the building(s) fully occupied to meet fire and life safety regulations. It is understood that Museum Security staff determines the number and strategic placement of Security personnel to assure the safety of guests and Museum property. A minimum of one Lead Security Staff and one assistant are required for all events on Museum property. An estimate of the number of security personnel and cost is specified in the Facilities Use Contract. The rate for Museum Security is $30.00 per hour for a Lead Security Staff, and $25.00 per guard, per hour. Personnel charges are estimated in the Facilities Use Contract and invoiced to reflect actual hours, after the event.

All facilities users are required to obtain a Certificate of Insurance in the amount of one million, fifty-thousand dollars, ($1,050,000) naming the Museum of International Folk Art, their officers and employees as additionally insured. The cost of this insurance varies, a call to your insurance carrier is a good place to start; quotes from 3 or more Insurance Companies is also recommended.

Indoor Events
Rental of the Atrium (photo, left) inside the Museum of International Folk Art includes the use and set up of Visitors furnishings (19 tables adjustable to 50" round or 36" square and up to 100 chairs with arms, and 8' x 3' buffet tables).

Events requiring the removal of Atrium furnishings will incur an additional 4 hours of Security overtime for the removal, storage and return of Atrium visitor furnishings.

Atrium Plants cannot be decorated in any way; plants may only be moved by Museum Security Staff. Arrangements can be made to remove Atrium flags. Use of live flame/candles or other additional lighting, and any other decorative elements must be approved in advance. The Atrium (photo, left, above) acoustic panels are excellent for light weight displays or fabrics for event decorations. Nothing is to be hung, tied, draped, fastened, suspended, or placed on railings, walls, light fixtures without the express written approval of Museum Security and Administrative staff. Food and beverage service is permitted in the Atrium and/or Auditorium only, Food and beverages are NOT permitted in the galleries. All event set up details must be coordinated with Museum Security staff; deliveries and/or other requests not previously disclosed may not be granted.

Outdoor Events
NO LIVE FLAMES, including candles, farolitos or luminarias are permitted on Milner Plaza in compliance with State, City and County Fire safety recommendation. No balloons, helium balloons, glitter, rice, bird or flower seeds or confetti are permitted. No motorized vehicles are permitted on the Plaza.

Nothing is to be hung, tied, draped, fastened, suspended, or placed on railings, walls, light fixtures without the express written approval of Museum Security and Administrative staff.

Museum tables and chairs are not provided for outdoor events. Users may arrange for outdoor furnishings with the event caterer and/or rental company. Delivery, set up and pick up of outdoor furnishings must be coordinated with Museum Security.

Tenting is permitted with an approved schedule of tent installation and take down at the User's expense. No drilling is permitted. Any damage to landscaped areas, or landscape drip irrigation systems as a result of tenting will be repaired at the Users expense within 90 days.

RATES
Rental rates provided below are for private parties.

Interior Spaces
Atrium without galleries (seating for 200-225 guests) $1,000.00
Atrium + all galleries $2,000.00, sliding scale to include 1 or more exhibition galleries is available on request.

See Current exhibitions»

See Upcoming exhibitions»

Auditorium without galleries (seats 165.) $600.00 for evening events; Auditorium events during Museum hours are considered on a case-by-case basis.


Outdoor Spaces May through September Only
Outdoor classroom $ 250.00
Bartlett Patio:$250.00
Labyrinth $250.00
Overlook Patio $100.00
All interior & exterior spaces listed $3,000.00


Non Profit
Arts and/or Education nonprofit groups may propose a collaboration to produce a cosponsored event at the Museum of Intentional Folk Art. Nonprofit arts, educational and government organizations may request a discounted rate. Proposals for collaborative programming and discounts are considered on a case-by-case basis; written proposals are accepted by fax, letter or e-mail. Please include information on the organization, the date(s) and starting and ending times, and full description of the proposed event. Rental discounts and collaborative events are at the discretion of the Museum Director. Please send proposals to:

Laura Lovejoy-May
Special Events Manager
Museum of International Folk Art
P.O. Box 2087, Santa Fe, NM 87504-2087
send e-mail
Phone: 505 476-1203
FAX: 505- 476-1300

Laura Lovejoy-May
Special Events Manager
Museum of International Folk Art
Send e-mail
Direct Phone: 505 476-1203
FAX: 505- 476-1300
Rental prices for combinations of spaces not noted here are available on request.
Reservations generally not accepted more than 6 months in advance